Carpool & Vanpool Policy
Carpool and Vanpool Program Policy for Arlington Buildings with Transportation Demand Management Conditions
Version: February 2016
Arlington County site plans for non-residential uses typically have carpool and vanpool conditions similar to:
- Provide reserved, signed, spaces for carpools and vanpools conveniently located with respect to main entrances/elevators serving the building.
- Provide two-person carpools with a parking subsidy equal to one-third the single-occupant vehicle monthly rate.
- Provide three-person (or more) carpools with a parking subsidy equal to two-thirds the single-occupant vehicle monthly rate.
- Provide registered vanpools with free parking.
This language intends that any carpool or vanpool that has registered to participate in the program is entitled to park at the rate and in the reserved location specified by the site plan.
Carpool: a group of two or more people commuting to work
Vanpool: a group of four or more people commuting in a vehicle that seats at least six passengers (not including the driver)
- Who carpool or vanpool for their commute to and from work on a regular basis, which is defined as at least two days a week, on average, over the course of each one month period
- Who are tenants of [XX Building] or nearby buildings; provided however, the carpool/vanpool permit holder must be employed in the [XX Building]
- Whose members have registered with [XX Building] Property Management and/or Parking Management
- Who agree to adhere to all rules and regulations of the parking garage and the permit agreement
- It is reasonable (though not necessary) to require that the person obtaining the reduced-rate parking pass work in the building.
- It is reasonable to require that carpool or vanpool riders’ names and contact information be registered with the Property Transportation Coordinator or garage operator for periodic verification.
- It is reasonable to allow more than one vehicle to be registered for a given pool group, in case the primary vehicle breaks down and a different member of the pool has to fill in.
- It is reasonable to outline explicit accommodations for pool vehicles parking within secure buildings. For instance, riders without clearance may be dropped off nearby, instead of riding into the secure garage.
- It is reasonable to require carpool or vanpools to display a hangtag or other marking to identify the participating vehicle.
Minimum Required Promotion
- Reduced parking rates for carpools and vanpools should be posted in the same public manner that all regular rates and charges are posted.
- Clear and attractive signs promoting the program and registration instructions should be posted in garage elevator lobbies serving the building, and in other locations where building tenants routinely obtain information about building operation (e.g., websites, break room bulletin boards, locker rooms, etc.)
- The Property Transportation Coordinator should send a reminder to tenant HR contacts about the availability and benefits of this program on a regular basis, consistent with other routines for building information announcements.
For more detailed policy and administrative templates, as well as promotional materials and information about IRS tax benefits for vanpooling, please work with your Arlington Transportation Partners representative.